Matters to attend to when ‘processing’ the resignation of a company director:
Receive written resignation from director
Board noting/acceptance of director resignation
or shareholders vote to remove director
ASX announcement of changes (for listed companies)
Arrange press release (if appropriate) Circulate/advise company staff
Circulate advise clients/suppliers/service providers
Lodge Appendix 3Z with ASX for resigned director (for listed companies) File Form 484 with ASIC for resignation
Cancel any share options/rights held by resigned director (if/when applicable)
Inform share registry/ASX of cancelled options/rights (if applicable) Update Register of Directors & Secretaries (if maintained)
Obtain any company owned assets from director (eg, computer, phone)
Obtain keys/passwords, etc from director Cancel access to office computer system Cancel email address
Cancel access to share registry website
Remove director from any email circulation lists Cancel access to ASIC company information Cancel access to asxonline
*Originally written by Company Secretary, an Australian virtual company secretary service.