As part of best practice corporate governance it is appropriate that all new directors be provided with a formal letter setting out the key terms and conditions of their appointment, their obligations and responsibilities, and the corporate expectations of them.
They should also be given a Director’s Manual (or “Induction Kit”) which provides background information, details and key documents relevant to and/or governing the company’s business, operations and management.
Typical Contents
Corporate Directory
Organisation Chart / Management Structure Directors / Executives Contact Details
Board Charter Board Policies
Board Meeting Dates
Corporate Governance Statement
Board Committees & Members
- Audit Committee Charter
- Remuneration Committee Charter
- Nomination Committee Charter
- Risk Management Committee Charter Code of Conduct
Director’s Appointment Letter / Contract
Share Interests / Trading Letter Agreement
Directors’ & Substantial Shareholdings Directors’ Interests Register
Deeds of Access & Indemnity
D & O Insurance Policy
Corporate Policies & Procedures
- Share Trading Policy
- Continuous Disclosure Policy
- Communications Policy
- Risk Management Policy
- Ethics Policy
Delegated Authorities Constitution
Annual Report
Strategic Plan Budgets
*Originally written by Company Secretary, an Australian virtual company secretary service.
